Click to view the current OSD Student Handbook

 

Washington Middle School Student Handbook

updated 4/2025

 

WASHINGTON MIDDLE SCHOOL
Home of the Bulldogs

Dear WMS Families,

Welcome to Washington Middle School. We are proud to welcome you to the WMS learning community. We are excited about providing excellent opportunities to help your students grow to become the very best they can be.

The WMS staff is a dedicated group of adults working hard to provide exceptional educational opportunities for our students. We believe in a fair and consistent application of behavior expectations and ask students to take responsibility for their actions.

The following will provide families and students with essential information regarding our school, important procedures, what is expected of you and your student, and how both of you can get help in order to be successful at WMS. It is important that each family reads the handbook, understands its contents, and refers to it when questions arise. While this handbook was designed to cover most circumstances encountered throughout the year, we understand that other situations may arise that are not listed. Together, as a team, we will work positively to find solutions.

We look forward to another great year at WMS. If questions should arise while reading this information, please feel free to contact the school at 360-596-3000.

Sincerely,
Washington Middle School

 

 

 

 

 

Washington Middle School Contact Information

 

Washington Middle School

3100 Cain Road SE

Olympia, WA 98501

 

Main Office: 360-596-3000

Fax: 360-596-3001

Attendance Line: 360 596-3003

 

OSD Safety Tip Line: https://osd-wa.safeschoolsalert.com/

Website: https://washington.osd.wednet.edu/

Skyward Family Access: http://family.olympia.wa-k12.net   Access to your child's grades and school information online

 

Washington Middle School Hours:

Our building is open from 8:15 a.m. to 4:15 p.m.

Student class hours are from 9:10 a.m. to 3:40 p.m.

The academic hallways open at 8:55 a.m. Students are to leave campus by 3:55 p.m., unless involved in a supervised activity.

 

Main Office Phone Number:  360-596-3000

If you call the school outside of the above hours, you may leave a voicemail for any staff.  If you need to contact a teacher, be advised that their classroom phones go directly to voicemail.  

 

E-mail Addresses: Staff email addresses can be found on the WMS website.

 

Washington Middle School Website: https://washington.osd.wednet.edu/

 

School Messenger: WMS utilizes an automated system to contact families by phone.  The School Messenger contacts families on a monthly basis; these calls include reminders of future events and key information.  The School Messenger system is also activated when a student is absent from school.

 

Inclement Conditions: For information regarding late start or cancellation of school because of weather or emergency conditions tune in to radio stations: 1030 AM, 1240 AM, 89.3 FM, 96.1 FM, or 96.9 FM for current information. You can also get current information on local TV stations. All information regarding weather and emergency conditions are posted on the district website at https://osd.wednet.edu/information/emergency/

 

WASHINGTON MIDDLE SCHOOL STAFF

 

Principal     Assistant Principal     Dean of Students

Paul Anders     Bonnie Hauschka   Stacy Roe

 

Administrative Assistant Counselors

Cathy Shea Lauren Memmott  (A-Le)

Deb Burris Sherry Duerre (Li-Z)

Attendance Secretary Psychologist

Maureen Damitio Yael Lewis

 

Social Worker Nurse

Denise Hammer              

 

Speech Health room

Johanna Bauman Megan Price

 

 

General Information

Visitor Sign In

To ensure the safety of our students, we require visitors to sign in at the office and obtain a visitor badge.

 

Teacher Availability

Teachers are available before school (8:25-8:55) and after school (3:40-3:55). We believe the education of children is a shared responsibility and hope to build a strong partnership with families. The preferred method to contact teachers is by  email. Email addresses are found on our website under Staff Directory.

 

Homework Requests for an Illness

Please check teacher websites for homework. We suggest students have several classmates in each class who could be called for missed assignments. It is the responsibility of students to request their make-up work upon returning to class. Most assignments can be found on their class’s Schoology page.

 

Special Services

WMS offers a full range of special services for students requiring extra assistance. lEP and 504 plans are followed as discussed with the student's case manager. If a concern should arise, please contact your student’s teacher, case manager, school counselor, or administrator.

Computers

OSD is a 1-to-1 district and offers every student a district supplied Chromebook to use for school work. Students are expected to bring their charged chromebook to school each day. Students are responsible for the condition of the device and are asked to use care when using and/or transporting it. The district reserves the right to monitor all uses of the device.

Attendance

Absence and Tardy Notification

Regular attendance is important in middle school. Excessive absences and/or tardies affect success in the classroom. To ensure the safety and whereabouts of students, families should call the attendance line at 360-596-3003 by 10:00 a.m. to notify the school if their child will not be in attendance. Messages can be left on the attendance line 24 hours a day. When leaving a message, please state the student’s full name and a brief description for the absence (illness, dental appointment, etc.). All students arriving on campus after the start of the school day must check in with the office.

 

Student Absences

• If you forget to call, please send a written note explaining the absence with your student when they return. Students should turn in this written excuse to the office.
• Excused absences are those relating to a family emergency, medical condition (illness, dental/doctor appointment), religious or cultural purposes, and/or court. Any other absences from school will be considered unexcused unless prior arrangements have been made through the administration. Please refer to the OSD student handbook regarding valid excuses for absences from school.
• Students will be considered UNEXCUSED ABSENT if no contact was made between parent and school during the time of the absence, or if the student fails to bring in a parent note within two school days of their return.
• Families must call the attendance line EVERY DAY of the absence to excuse the absence.

 Attendance Policy

Effective September 1, 1995, the Washington State Legislature implemented truancy legislation known as the Becca Bill. According to this law, any child between the ages of 8 and 18 must attend school. If the child fails to attend school without valid justification, the following will occur:

1.  Upon the first unexcused absence, the school will notify families.

2.  After a third unexcused absence within any month, a parent conference will be scheduled in an attempt to resolve the problem.

3.  No later than the student’s fifth unexcused absence in a month, the school will enter into an agreement with the families and student that establishes school attendance requirements.

4.  If the above interventions are not successful, a truancy petition to juvenile court must be filed alleging violations to truancy laws by the parent, child, or both, no later than after the fifth unexcused absence within any month or upon the tenth unexcused absence during the school year. The juvenile court will then determine actions to improve student attendance.

Excessive Absences

If a student has excessive excused absences due to illness, the school may require that a Medical Excuse Form be on file. Excessive absences are considered to be 10 or more absences during a semester, or 18 in a year. Absences beyond 10 days a semester, or 18 in a year, will be considered unexcused without a medical reason or approved extenuating circumstances.

 

Late to School

Please keep in mind the only excuses for lateness and absences are those relating to a family emergency, medical condition, religious or cultural purpose, and/or court. If a student is late to school by more than 10 minutes, it will be considered an absence.  If late, students need to check in at the office preferably with a note or phone call upon arrival at school.  If already in attendance at school, a note from the previous teacher is required for admittance into the next class. Students are expected to be in class and seated and with the necessary materials when class begins.

 

Excessive Lateness

Four lateness every two weeks  will result in action from the office. The school will work with families and students to find workable solutions to lateness issues.

Tardy to Class

Once at school, students are expected to be in class with materials out at the start of the period. If not, teachers will mark the student ‘Tardy.’ If the student is tardy because of the previous teacher, office, nurse, etc., a note is required for admittance to the next class. 

Excessive Tardies

Four tardies per check (every two weeks) will result in action from the office. This may include the student being placed on a Tardy Contract and monitored for improvement. The school will work with families and students to find workable solutions to tardy issues.

Early Dismissal

Students should bring a signed note from a parent or guardian if it is necessary to leave school during the day for an appointment. The note should state the reason and the time the student is to be excused. Students will bring the note to the office before school for an early dismissal slip. Students must sign out through the office before leaving campus. Students will only be released to the adults listed on their Emergency Form. If circumstances change, please notify the school so the emergency information can be modified.

 

Vacation

Students missing school due to a vacation need to inform the office with at least one week’s notice using the pre arranged absence form.  This form is available at http://washington.osd.wednet.edu/our_school/attendance Once the form is turned in, a plan can be established for work completion. It is the student’s responsibility to complete any and all work on their own time.

Activities

 

Evening Events

All school policies will apply to evening events, such as concerts, celebrations, etc. Students must be in school a full day to attend or participate in the event, unless excused by the administration. If conduct at school results in disciplinary action, such as in-school suspension or out-of-school suspension, the student will be unable to participate. 

 

Field Trips

Students need to inform teachers when they will miss class due to a field trip. Students are always responsible for making up late or missed assignments. All school rules, bus rules, and policies are in effect on the field trip.

 

Sporting Events

During sporting events, students are expected to show respect for all participants, spectators, and each other. 

 

Interscholastic Sports Programs 

 

WMS Interscholastic Code of Conduct

The following policies shall apply to all students who participate in interscholastic activities at Washington Middle School. The interscholastic program exists to allow students to participate and represent their school in educational, social, and recreational activities to further improve their abilities and to learn to cooperate and compete with others. These activities are performed before guests, and students are expected to conduct themselves at all times in a manner that will reflect the high standards of Washington Middle School, their team, and our community. The definition of a sports season will be from the first day of practice until the completion of the season.

 

In order for a student to participate in practice and/or games, the athlete must attend school ALL day, including full participation in PE. Students must have at least a C- in all classes to be eligible. Grade checks will occur on a regular basis.  Students will be notified regarding their eligibility to play in games or participate in practice. An athlete may become immediately ineligible for all interscholastic programs if conduct at school results in disciplinary action.

Student Expectations

 

Student Phones

Student phones can be used before the start of the school day and after dismissal. The rest of the day phones should be in their locker. Phones are not allowed at lunch time. Students are welcome to use the office phone located by the check-in window during the school. Please be sure to leave a message if the call is not answered.

 

Dress Code

WMS follows the OSD student dress code which requires all students to wear a shirt/top, pants/shorts/skirt/leggings/bottoms, and shoes. Some classes like P.E. and shop may have more requirements for safety. Clothing, backpacks, or any accessories with logos, symbols, scenes of, or advertisements for tobacco, drugs, alcohol, gangs or other illegal activities, which may include but are not limited to intimidation, harassment, sexual innuendo, vulgarity, inappropriate pictures and/or writing and obscenities is prohibited. Sunglasses are not permitted in the building.

Lunchroom

Students are asked to demonstrate courtesy and consideration for fellow students and staff. Students are expected to pick up after themselves, report spills,  and remain in designated lunchtime areas. 

 

Lost and Found

The office maintains a lost and found area. Items not claimed will be donated to charity.

 

Bikes/Skateboards/Scooters

Students riding their bikes to school are encouraged to have a lock and park their bikes in one of the designated areas. All students riding their bikes or skateboards to WMS are strongly encouraged to wear a helmet and follow safe riding practices to and from school, including walking through crosswalks. We ask students not to ride skateboards on campus.

 

Gifts at School

Students are asked not to exchange gifts at school. Deliveries are also discouraged, but may be picked up in the office by students after school.

 

Telephone Use

Students may use the office phone throughout the day. If the office phone is used and the call is not answered, students should leave a complete message.  Phones in the classrooms are to be used only with permission from the classroom teacher. 

Attending Assemblies

During school assemblies, students are expected to show respect for all participants, spectators, and each other. 

 

Classroom Behavior

Students are expected to follow classroom expectations so that all students have the opportunity to learn.

 

Closed Campus

WMS is a closed campus. Students must remain on school grounds and in designated areas at all times unless excused by a staff member. Once a student arrives on school grounds in the morning, they are not to leave the campus or designated areas without permission until the end of the school day. Non-WMS students are not permitted on campus during school hours without permission granted through the office.

 

After School

Students are asked to leave campus by 3:55, unless in a supervised activity. Students staying for an activity are expected to be in that activity or leave the school grounds. 

 

Hallway Behavior

Hallways open at 8:55 each morning. During passing times, students should not congregate. A hall pass is required when leaving the classroom.

 

Backpacks

During the school day, backpacks should be in lockers. If you have trouble with your locker please let the office know.

Plagiarism and Cheating

Plagiarism is the taking of language, ideas, or thoughts from another person or source and representing them as your original work. Students who use plagiarized papers or projects, or are involved in any other form of cheating, may be referred to the office.

 

Emergency Drills

Fire, earthquake, and lockdown drills take place to minimize injuries in the case of an emergency. These drills are required by law and will be held at regular intervals. All drills are to be taken seriously and students are to cooperate fully by practicing effective procedures to ensure the safety of all. Specific instructions for evacuation and response to drills will be given at the beginning of the school year. In the event of an evacuation (drill or actual), all students are to exit the building with their classes, line up quietly in their designated areas, and await further instructions. 

Discipline Design

Washington Middle School practices restorative discipline, which means we aim to repair the harm done and restore relationships so we can build a stronger community. We understand that adolescent mistakes happen, which is why we have dedicated a teacher to work with students on reinforcing skill development like self-regulation. 

We believe everyone involved in our learning community shares a commitment to a school environment which supports and nurtures the uniqueness of each individual. In our work together, we strive to develop integrity by establishing an atmosphere of collaboration, trust, and respect. We believe in each person's ability to make appropriate choices, to exercise self-discipline, to reflect on one's choices and actions, and to make restitution for inappropriate choices. Knowing that the mistakes we make in life can be our best teachers, we strive to maintain a positive and healthy climate where we can use our mistakes to learn and grow.

Impact of Behavior

Students should be advised that discipline can include things that take place off school grounds, and occur outside the “regular” school day, to include interactions on social media that then prevent a student from feeling safe and ready to learn. Behaviors become actionable when they impact the learning environment. 

Minor Behaviors 

When a student’s behavior is negatively impacting the learning process, a staff member will follow these steps: 

1. Intervention
2. Home Contact
3. Referral 
4. Restoration 

Minor behaviors include, but are not limited to, the following items...defined for students below. 

 Academic Dishonesty

•  Washington Middle  School requires all students to demonstrate honesty and to abide by ethical standards in preparing, presenting, and submitting materials, as well as in all testing situations. Students shall not attempt to earn credit, or receive a grade for coursework, in a manner other than what has been deemed acceptable by each instructor. The following actions constitute a violation of the academic integrity policy:
• Academic Misconduct - Tampering with grades, obtaining or distributing any part of a test, sabotaging or destroying the work of others; 
• Cheating - Use, or attempted use, of unauthorized materials; deceit; misrepresentation of skills, copying; 
• Collusion - Assisting, or planning to assist another student in an act of academic dishonesty; payment; bribes; 
• Distribution of Class Assignments or Test Information - Written or verbal; sharing the content of an assignment or an exam; 
• Plagiarism - The use of another’s words ideas, data, or product without permission and/or citation; 
• Unauthorized Collaboration - Working with others without the specific permission of the instructor; and, 
• Technology/Malpractice - Any misuse of private or public technology to acquire an advantage.  

• Electronics Misuse

  The rule about electronics usage at WMS is simple: before and after school. Teachers should instruct their students about appropriate Chromebook use in their classroom.
• Inappropriate Behavior Students must engage in behaviors that are aligned to clear expectations and allow others to feel safe and learn.
• Inappropriate Language Students are encouraged to verbally express their personal opinions in such a manner and at such times as the language does not disrupt or interfere with the educational process or with the freedom of others to express themselves. The use of obscenities, lewdness, vulgarity, profanity, or targeted and personal attacks is prohibited. Racial, ethnic or religious slurs, and/or vulgar or lewd language will not be tolerated on campus, or at any WMS sponsored event.
• Misrepresentation Any act or omission that is intended to deceive a staff member to the student’s advantage. Misrepresentation could include lying to increase a grade or giving false information around personal identity. 
• Off Campus Our campus is closed. Students must show parent permission and check out in the office if leaving campus during the school day.
• Refusal to Comply Students who do not comply with a reasonable request with intention. This minor behavior is connected to Disruptive Conduct (major). 
• Tardies  A tardy is defined as being less than ten minutes late for the start of a class. Students with multiple four or more  tardies within a month will be placed on a tardy contract and meet with the Dean of Students to discuss consequences if the behavior continues.  
• Truancy Truancy is defined as being more than ten minutes late for the start of class, or being absent from class for more than ten minutes during the period. This includes trips to the library, hallways, and restrooms. Students should be advised that if their restroom needs may be longer than ten minutes, they should use the facility in the health room. 

  Major Behaviors

  When a student’s behavior is presenting an “immediate danger” and/or a “continuing threat to the educational process,” a staff member will follow these steps: 
• 1. Referral
• 2. Investigation
• 3. Outcome 
• 4. Restoration

 

• Major behaviors include, but are not limited to, the following items...defined for students below. 
• Alcohol, Drugs & Paraphernalia Students found to be under the influence of alcohol or drugs and/or in possession of alcohol/drugs or paraphernalia.
• Alcohol, Drugs & Paraphernalia Students found to be distributing or selling drugs, alcohol or paraphernalia. Assault One-sided physical/violent act with no major injury
• Assault One-sided physical/violent act with with major injury
• Bribery Offering, giving, soliciting, or receiving of any item of value as a means of influencing actions of an individual.
• Disruptive Conduct Correlates with Inappropriate Behavior/Language and Refusal to Comply
• Behavior/act that is disruptive of any school activity, function or process of the school; could lead to an unsafe/unhealthy environment.
• Fight Mutual engagement  A physical/violent act that disrupts learning and has a negative impact on students, the school or the community. 
• Fight Promotion Instigation of fight through verbal, social media provocation. 
• Harassment, Intimidation, Bullying Washington Middle  School is committed to a safe and civil educational environment for all students, employees, and volunteers. Harassment, intimidation and bullying will not be tolerated. HIB is defined as any intentionally written message or image (including those that are electronically transmitted), or a verbal, and/or a physical act which:
• Physically harms a student or damages the student’s property; 
• Has the effect of substantially interfering with a student’s education; 
• Is so severe/persistent that it creates an intimidating or threatening educational environment for other students. 

*HIB generally involves an observed or perceived power imbalance and is repeated multiple times or is highly likely to be repeated. HIB is not allowed, by law, in our schools. See information below for further details regarding HIB. 

• Sexual Assault Unwanted, unwelcome behavior of a sexual nature that interfere unreasonably with a student’s ability to learn, study, work, or achieve.
• Law enforcement often involved
• Theft Unauthorized removal or possession of personal property belonging to others. 
• Tobacco/Nicotine/Vape Possession of any product containing, made or derived from tobacco or nicotine that is intended for human consumption. 
• Threat/Intimidation An intention to harm: Spoken, written or expressed through in another way (could be through gesture or social media).
• Reactive Threat: Threat does not indicate a substantive intent to harm; does not express lasting intent to harm.
• Targeted Threat: Substantive threat defined as statements that express a continuing intent to harm; extends beyond the immediate incident or argument when threat was made. 
• Vandalism Willful or malicious damage to school grounds and buildings or furnishings and equipment. 
• Verbal Aggression Any language (verbal or non verbal) directed at someone in a threatening or harmful manner. Weapons https://app.leg.wa.gov/rcw/default.aspx?cite=9.41.280

Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)*

Schools are meant to be safe and inclusive environments where all students are protected from Harassment, Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other school activities. This section defines HIB, explains what to do when you see or experience it, and our school’s process for responding to it.

What is HIB?

HIB is any intentional electronic, written, verbal, or physical act of a student that:
Physically harms another student or damages their property;
Has the effect of greatly interfering with another student’s education; or,
Is so severe, persistent, or significant that it creates an intimidating or threatening education environment for other students.

HIB generally involves an observed or perceived power imbalance and is repeated multiple times or is highly likely to be repeated. HIB is not allowed, by law, in our schools.

How can I make a report or complaint about HIB?

Talk to any school staff member (consider starting with whoever you are most comfortable with!). You may use our district’s reporting form to share concerns about HIB Harassment, Intimidation or Bullying (HIB) Incident Reporting Form but reports about HIB can be made in writing or verbally. Your report can be made anonymously, if you are uncomfortable revealing your identity, or confidentially if you prefer it not be shared with other students involved with the report. No disciplinary action will be taken against another student based solely on an anonymous or confidential report.

If a staff member is notified of, observes, overhears, or otherwise witnesses HIB, they must take prompt and appropriate action to stop the HIB behavior and to prevent it from happening again. Our district also has a HIB Compliance Officer that supports prevention and response to HIB. Dr. James Whitehead can be reached at 360-596-6109 or email [email protected].

 

What happens after I make a report about HIB?

If you report HIB, school staff must attempt to resolve the concerns. If the concerns are resolved, then no further action may be necessary. However, if you feel that you or someone you know is the victim of unresolved, severe, or persistent HIB that requires further investigation and action, then you should request an official HIB investigation.

Also, the school must take actions to ensure that those who report HIB don’t experience retaliation.

What is the investigation process?

When you report a complaint, the HIB Compliance Officer or staff member leading the investigation must notify the families of the students involved with the complaint and must make sure a prompt and thorough investigation takes place. The investigation must be completed within 5 school days, unless you agree on a different timeline. If your complaint involves circumstances that require a longer investigation, the district will notify you with the anticipated date for their response.

When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must provide you with the outcomes of the investigation within 2 school days. This response should include:
A summary of the results of the investigation
A determination of whether the HIB is substantiated
Any corrective measures or remedies needed
Clear information about how you can appeal the decision

 

 

What are the next steps if I disagree with the outcome?

 

For the student designated as the “targeted student” in a complaint:

If you do not agree with the school district’s decision, you may appeal the decision and include any additional information regarding the complaint to the superintendent, or the person assigned to lead the appeal, and then to the school board.

For the student designated as the “aggressor” in a complaint:

A student found to be an “aggressor” in a HIB complaint may not appeal the decision of a HIB investigation. They can, however, appeal corrective actions that result from the findings of the HIB investigation.

For more information about the HIB complaint process, including important timelines, please see the district’s Harassment, Intimidation & Bullying - Olympia School District or the district’s HIB Policy Policy 3207 and Procedure Procedure 3207P.

Our School Stands Against Discrimination

Discrimination can happen when someone is treated differently or unfairly because they are part of a protected class, including their race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, creed, disability, use of a service animal, or veteran or military status.

What is discriminatory harassment?

Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct is based on a student’s protected class and is serious enough to create a hostile environment. A hostile environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to participate in, or benefit from, the school’s services, activities, or opportunities.

To review the district’s Nondiscrimination Policy Policy 3210 and Procedure Procedure 3210P, or visit our website Notice of Non-Discrimination

 

What is Sexual harassment?

Sexual harassment is any unwelcome conduct or communication that is sexual in nature and substantially interferes with a student's educational performance or creates an intimidating or hostile environment. Sexual harassment can also occur when a student is led to believe they must submit to unwelcome sexual conduct or communication to gain something in return, such as a grade or a place on a sports team.

Examples of sexual harassment can include pressuring a person for sexual actions or favors; unwelcome touching of a sexual nature; graphic or written statements of a sexual nature; distributing sexually explicit texts, e-mails, or pictures; making sexual jokes, rumors, or suggestive remarks; and physical violence, including rape and sexual assault.

 

Our schools do not discriminate based on sex and prohibit sex discrimination in all of our education programs and employment, as required by Title IX and state law.

 

To review the district’s Sexual Harassment Policy 3205 Procedure 3205P, visit Olympia School District.

 

What should my school do about discriminatory and sexual harassment?

When a school becomes aware of possible discriminatory or sexual harassment, it must investigate and stop the harassment. The school must address any effects the harassment had on the student at school, including eliminating the hostile environment, and make sure that the harassment does not happen again.

 

What can I do if I’m concerned about discrimination or harassment?

Talk to a Coordinator or submit a written complaint. You may contact the following school district staff members to report your concerns, ask questions, or learn more about how to resolve your concerns.

 

Concerns about discrimination:

Civil Rights Coordinator: 

Scott Niemann, Executive Director of Human Resources, 

Knox Administrative Center, 111 Bethel St NE, Olympia WA 98506

(360)596-6185

[email protected]

Concerns about sex discrimination, including sexual harassment:

Title IX Coordinator:

James Whitehead, Executive Director of Secondary Schools

Knox Administrative Center, 111 Bethel St NE, Olympia WA 98506

(360)596-6109

[email protected]

 

Title IX Coordinator:

Autumn Lara, Executive Director of Elementary Schools

Knox Administrative Center, 111 Bethel St NE, Olympia WA 98506

(360)596-8534

[email protected]

 

Concerns about disability discrimination:

Section 504 Coordinator:

Ken Turcotte, Executive Director of Student Support

Knox Administrative Center, 111 Bethel St N.E.

Olympia, WA 98506

(360)596-7530

[email protected]

 

Gender Inclusive Coordinator:

Autumn Lara, Executive Director of Elementary Schools

Knox Administrative Center, 111 Bethel St NE, Olympia WA 98506

(360)596-8534

[email protected]

 

To submit a written complaint, describe the conduct or incident that may be discriminatory and send it by mail, fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the complaint as soon as possible for a prompt investigation, and within one year of the conduct or incident.

 

What happens after I file a discrimination complaint?

The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The Civil Rights Coordinator must make sure a prompt and thorough investigation takes place. The investigation must be completed within 30 calendar days unless you agree to a different timeline. If your complaint involves exceptional circumstances that require a longer investigation, the Civil Rights Coordinator will notify you in writing with the anticipated date for their response.

 

When the investigation is complete, the school district superintendent or the staff member leading the investigation will send you a written response. This response will include:

• A summary of the results of the investigation
• A determination of whether the school district failed to comply with civil rights laws
• Any corrective measures or remedies needed
• Notice about how you can appeal the decision

What are the next steps if I disagree with the outcome?

If you do not agree with the outcome of your complaint, you may appeal the decision to the School Board and then to the Office of Superintendent of Public Instruction (OSPI). More information about this process, including important timelines, is included in the district’s Nondiscrimination Procedure 3210P and Sexual Harassment Procedure 3205P.

 

I already submitted an HIB complaint – what will my school do?

Harassment, intimidation, or bullying (HIB) can also be discrimination if it's related to a protected class. If you give your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination Procedure 3210P and the HIB Procedure 3207P to fully resolve your complaint.

 

Who else can help with HIB or Discrimination Concerns?

 

Office of Superintendent of Public Instruction (OSPI)

All reports must start locally at the school or district level. However, OSPI can assist students, families, communities, and school staff with questions about state law, the HIB complaint process, and the discrimination and sexual harassment complaint processes.

 

OSPI School Safety Center (For questions about harassment, intimidation, and bullying)

• Website: ospi.k12.wa.us/student-success/health-safety/school-safety-center
• Email: [email protected]
•  Phone: 360-725-6068

 

OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

 

• Website: ospi.k12.wa.us/policy-funding/equity-and-civil-rights
•  Email: [email protected]
• Phone: 360-725-6162

Washington State Governor’s Office of the Education Ombuds (OEO)

The Washington State Governor’s Office of the Education Ombuds works with families, communities, and schools to address problems together so every student can fully participate and thrive in Washington’s K-12 public schools. OEO provides informal conflict resolution tools, coaching, facilitation, and training about family, community engagement, and systems advocacy.

• Website: www.oeo.wa.gov
•  Email: [email protected]
• Phone: 1-866-297-2597

U.S. Department of Education, Office for Civil Rights (OCR)

 

 Signatures Needed

• Student/Family Emergency Release Form

  In the event of a school emergency or natural disaster, this form will be used to release students. The Student/Family Emergency Release Form is sent home at the beginning of each school year. The form is to be returned promptly, as it is used for releasing students per parent direction. Please update this form throughout the year. Remember, in the event of a school emergency or natural disaster it is very important that families follow school district procedures so we may keep students safe.
  
  

OSD Student Rights and Responsibilities

At the beginning of each new school year, the Olympia School District updates its policies related to student rights and responsibilities. These policies are contained in a district online publication, Olympia School District Student Rights and Responsibilities. This handbook is available online to all students and is used as guidance for staff when orienting students at the beginning of the school year. It is the expectation of the district that students and their families will review this document.